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Team Assistant, IT Department

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Information Technology
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The Adecco Group Corporate
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180000AT Requisition #
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The Adecco Group is the world’s leading HR solutions partner. We provide more than 700,000 people with permanent and flexible employment every day. With more than 34,000 employees in 60 countries, we transform the world of work one job at a time. Our colleagues serve more than 100,000 organisations with the talent, HR services and cutting-edge technology they need to succeed in an ever-changing global economy.  As a Fortune Global 500 company, we lead by example, creating shared value that meets social needs while driving business innovation. Our culture of inclusivity, fairness and teamwork empowers individuals and organisations, fuels economies, and builds better societies. These values resonate with our employees, who voted us number 2 on the Great Place to Work® - World’s Best Workplaces 2017 list.  We make the future work for everyone.

 

The Adecco Group is based in Zurich, Switzerland. Adecco Group AG is registered in Switzerland (ISIN: CH0012138605) and listed on the SIX Swiss Exchange (ADEN). The group is powered by eight lead brands: Adecco, Modis, Badenoch & Clark, Spring Professional, Lee Hecht Harrison, Pontoon, Adia, General Assembly and YOSS.

 
 

Mission
 

The Team Assistant of the IT Department reports to SVP Global Head of AGX+ and SVP Global Head of IT Corporate Functions.

The Assistant plays a key role in managing the busy schedules and heavy travel itineraries.

Relieve the Department Heads from routine tasks such as expenses, flight and hotel bookings, meeting organization.

 
 
 
Tasks
  • Providing proactive support on priorities and time management
  • Coordination of meetings and travel arrangements
  • Organization of annual conferences and international team meetings
  • Preparing monthly reporting, dashboards
  • Developing presentations and charts
  • Organization and maintenance of documents and files
  • Assistance in preparation of presentation materials for meetings
  • Preparation of correspondence, scheduling appointments, managing calendars
  • Answering phone calls, coordinating telephone conferences
  • Preparation of expense reports
  • Payment and preparation of invoices, liaising with current and prospective suppliers and clients

 

 
 
Education 
  • Bachelor’s degree or equivalent experience
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Several years providing support for upper-level management in a related organization
 
 
 

Type of work experience

 

The job requires excellent organizational skills and the ability to deal with a broad range of activities as well as with an international internal and external clientele. The incumbent should be a naturally proactive individual with strong time and priority management abilities, a high level of initiative, and a contributing team player while co-coordinating multiple tasks simultaneously. Must be able to work accurately and very independently, ensure confidentiality and perform well under pressure. Ability to deal with highly sensitive information, maintaining strict confidentiality. High level of self-initiative and being a contributing team player able to work in an international environment

 

Previous experience as an assistant is needed, ideally gained within an international corporate environment.


 

Other requirements

 

Technical skills

Excellent word processing and IT skills (Office Applications)


Social skills

Proactive, self-driven, effective, curious, quick-learner, reliable, service and team-oriented


 
Languages

Excellent command of English is required, good knowledge of German is highly desirable, any other languages are an additional asset.

 

 
 

This job advert is posted by Adecco Group AG with registered address at Bellerivestrasse 30, 8008 Zürich, Switzerland.   www.adeccogroup.com


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